Site Policies: Privacy Policy

Privacy Notice 

This privacy notice tells you what to expect us to do with your personal information. 

Contact details 
Postal address 
1 Viewpoint Office Village, Babbage Road, Stevenage, Herts, SG1 2EQ, GB 
Telephone 01438 583583 
Email patrickheskins@bama.co.uk 

What information we collect, use, and why: 

We collect or use the following information to provide and improve products and services for member companies 

  • Names and contact details 
  • Addresses 
  • Occupation 
  • Date of birth 
  • Payment details (including card or bank information for transfers and direct debits) 
  • Transaction data (including details about payments to and from you and details of products and services you have purchased) 
  • Usage data (including information about how you interact with and use our website, products, and services) 
  • Records of meetings and decisions 
  • Account access information 
  • Website user information 

We collect or use the following personal information for the operation of member company accounts: 

  • Names and contact details 
  • Addresses 
  • Purchase or service history 
  • Account information, including registration details 
  • Technical data, including information about browser and operating systems 

We collect or use the following personal information for information updates or marketing purposes: 

  • Names and contact details 
  • Addresses 
  • Purchase or account history 
  • Website and app user journey information 
  • IP addresses 

 We collect or use the following personal information for research or archiving purposes: 

  • Names and contact details 
  • Addresses 
  • Purchase or member account history 
  • Website and app user journey information 
  • IP addresses 

We collect or use the following personal information to comply with legal requirements: 

  • Name 
  • Contact information 
  • Member account information 
  • Any other personal information required to comply with legal obligations 

We collect or use the following personal information for recruitment purposes: 

  • Contact details (e.g., name, address, telephone number or personal email address) 
  • Date of birth 
  • National Insurance number 
  • Copies of passports or other photo ID 
  • Employment history (e.g., job application, employment references or secondary employment) 
  • Education history (e.g., qualifications) 
  • Right to work information 

Lawful bases and data protection rights 

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website. 

Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website: 

  • Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can read more about this right here. 
  • Your right to data portability - You have the right to ask whether we transfer the personal information you gave us to another organisation, or to you. You can read more about this right here. 

If you make a request, we must respond to you without undue delay and in any event within one month. 

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice. 

Our lawful bases for the collection and use of your data: 

Our lawful bases for collecting or using personal information to provide and improve products and services for Member Companies are: 

  • Consent - we have permission from you after we gave you all the relevant information. All your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 
  • Legal obligation – we have to collect or use your information so we can comply with the law. All your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. 
  • Legitimate interests – we are collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All your data protection rights may apply, except the right to portability. Our legitimate interests are: 
  • As a Trade Association we need to understand what services and information our members and their employees are interested in. 

Our lawful bases for collecting or using personal information for the operation of member company accounts are: 

  • Consent - we have permission from you after we gave you all the relevant information. All your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 
  • Legal obligation – we have to collect or use your information so we can comply with the law. All your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. 
  • Legitimate interests – we are collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All your data protection rights may apply, except the right to portability. Our legitimate interests are: 
  • As a Trade Association we need to understand what services and information our members and their employees are interested in. 

Our lawful bases for collecting or using personal information for information updates or marketing purposes are: 

  • Consent - we have permission from you after we gave you all the relevant information. All your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 
  • Legal obligation – we have to collect or use your information so we can comply with the law. All your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. 
  • Legitimate interests – we are collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All your data protection rights may apply, except the right to portability. Our legitimate interests are: 
  • As a Trade Association we need to understand what services and information our members and their employees are interested in. 

Our lawful bases for collecting or using personal information for research or archiving purposes: 

  • Consent - we have permission from you after we gave you all the relevant information. All your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 
  • Legal obligation – we have to collect or use your information so we can comply with the law. All your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. 
  • Legitimate interests – we are collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All your data protection rights may apply, except the right to portability. Our legitimate interests are: 
  • As a Trade Association we need to understand what services and information our members and their employees are interested in. 

Our lawful bases for collecting or using personal information to comply with legal requirements: 

  • Consent - we have permission from you after we gave you all the relevant information. All your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 
  • Legal obligation – we have to collect or use your information so we can comply with the law. All your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. 
  • Legitimate interests – we are collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All your data protection rights may apply, except the right to portability. Our legitimate interests are: 
  • As a Trade Association we need to understand what services and information our members and their employees are interested in. 

Our lawful bases for collecting or using personal information for recruitment purposes are: 

Consent - we have permission from you after we gave you all the relevant information. All your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 

  • Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object. 
  • Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. 

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are: 

  • Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 
  • Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability. 

Where we get personal information from 

  • Directly from you 
  • From your Member Company 

How long we keep information for 

We will retain your personal information whilst your Company is a member of BAMA unless we are advised that you have left their employment. 

This information is reviewed on an annual basis 

Who we share information with 

Others we share personal information with 

  • Regulatory authorities, when requested and with your permission 
  • Organisations we are legally obliged to share personal information with 
  • Publicly on our website, social media or other marketing and information media in relation to the Company Membership of the Association 

How to complain 

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice. 

If you remain unhappy with how we have used your data after raising a complaint with us, you can also complain to the ICO. 

The ICO’s address:            

Information Commissioner’s Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 

Helpline number: 0303 123 1113 

Website: https://www.ico.org.uk/make-a-complaint 

Last updated April 2025 
To be Reviewed April 2028